The Entry Workflow is a complete step-by-step process for handling a bank statement from start to finish. It guides you through uploading files, classifying expenses, reconciling accounts, and tracking income — all in one place.
You’ll find it under Entry Workflow in the navigation. A stepper across the top shows where you are; you can click any step to jump to it.
The 11 steps of Entry Workflow
1. Upload
Upload the bank statement you want to process. Simple-C accepts PDF and CSV files. Pick the business, the bank account, and the file — Simple-C extracts the transactions and prepares them for the next step.
2. Expenses
Review and classify the imported expenses. Simple-C suggests a category for each transaction based on the description and your past classifications; you confirm or change it.
3. Cash Receipt
Record any cash expenses that don’t appear on the bank statement (paid in cash, paid by someone else, etc.) so the books reflect the full picture.
4. Reconcile Expenses
Match the imported expenses against your records to make sure nothing is missing or duplicated. This step catches errors before they reach your reports.
5. Income
Enter the income deposited into the bank account during the period — payments received, sales, and any other revenue.
6. Cash Income
Record cash income that didn’t go through the bank. Important for any business that handles cash.
7. Reconcile Income
Match the recorded income against the bank deposits so the totals line up.
8. Complete
Mark the workflow as complete for the period. This locks the entries and confirms the data is ready for reports.
9. Summary Report
Review the month-by-month balance, expenses, and income for the year. The beginning balance for January is editable; everything else is calculated from the entries you’ve made.
10. Reports
Generate the standard reports you need (P&L, expenses by category, etc.) for your records or your accountant.
11. Vehicles
Add business vehicles and log monthly mileage for tax deductions (see the Mileage article).
Tips for using Entry Workflow
- Work through the steps in order — each one builds on the last
- Use the stepper at the top to jump between sections if you need to go back
- Reconciliation steps are easier to do shortly after classification, while context is fresh
- Complete all steps before generating final reports for the year